Tame Your Gmail With rightinbox

in Productivity

emailMy regular reader (sic) will know that I am not a huge fan of doing email duty via a web browser, preferring instead to use a third-party email client such as Mailbird.  The main reason for this is that with Mailbird I have all my email accounts under one roof and not have to flick from web-based service to web-based service.  This is particularly important when I am out on the road and reply on CloudMagic to manage my emails for me. If I am driving down the motorway the app can be picking up emails en route so I can pick up when I stop for a break. Lastly, in the past when there have been the rare incidence of Web Gmail stopping working and the universe goes into meltdown, IMAP via a third-party web client keeps on working.

I admit, however, there are advantages to using a web browser-based email system. In the case of Gmail in particular, there are some great added value plug ins. One such is Boomerang which allows you to work more efficiently by manhandling emails into how you want to work.

Managing Emails Intelligently

For example, we are all familiar with logging into our emails first thing in the morning or after the weekend and seeing several trillion of the little buggers lurking in the inbox.  Many people panic and start to wade through the list one email at a time, but Boomerang allows you to hold back those you want to respond to immediately, postpone others in terms of priority to this afternoon, tomorrow, next week, next month or next year (those are from the finance department wanting your budget sheets!).

send-laterThe service also allows you to create and postpone sending emails until a specific date and time. Yes, you can try to fool your boss to thinking that email you sent at 11:30pm on a Saturday shows just how dedicated you are. While Boomerang has certainly been the leader in this field, I recently tripped over an alternative called rRightInbox and there are some interesting differences, not least in the pricing.

Essentially rightInbox handles Gmail pretty much in the same way as Boomerang. It allows you to postpone emails to some point in the future and also set a future date and time to send an email.  How does this tool work in the real world. The web site provides one example: “You just got off the phone with a potential client. You send over the documents and ask them to get back to you in a few days. The problem? A few days pass by and you still haven’t heard back. Luckily, you set a “3 Days with No Reply” trigger. Your email chain marks itself unread, jumping to the top of your inbox and the top of your mind. Now it’s a simple matter of following up and the business is yours!”

Private notes

One feature I do like, which is in Boomerang,  is the capability to send recurring emails.  These can, obviously, be work or personal.  For example, if you pay your credit card off every month and don’t use a task manager such as Todoist to remind you, then you can set up a simple reoccurring email that will wing its way to you every month to jog your memory.

add-noteThe most recent update to rightInbox allows you to create private notes within received emails and those you are about to send. rightinbox explains: “The “Adding Notes to Email” feature totally eradicates this issue, allowing you to think freely and openly whilst still completely privately. What’s more, since your notes are automatically assigned to the relevant email thread, never again do you have to worry about forgetting that killer idea you had or wondering whatever happened to that teeny piece of paper with scores of ideas scribbled down.

rightinbox and Boomerang are pretty much neck and neck when it comes to features, but the pricing difference is where it changes.

rightinbox has three pricing stages. There is the free option, which we will ignore here, a yearly plan that works out at $5.99 a month or, if you prefer to pay monthly, you have to part with $7.95 a month. These are individual licences; there is an option to purchase bulk licences per company.

Boomerang has four price levels.   Again there is the free base option, an individual option at $4.99 a month, a pro level which will cost you $14.99 a month and a premium offering at $49,99 a month with all the bells and whistles. These prices are for a single licence and bulk options are available.

I haven’t used rightinbox for long enough to say whether I prefer it to Boomerang, but the price difference could make a difference to the budget conscious.

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