Some time ago I decided to have a cull of duplicate and rarely used apps and services on my Android devices and wrote about it on this blog. Last week I decided to rationalise my various cloud storage and backup systems. The primary reason for this was that I had a substantial number of files relating to a client for whom I do consultancy on my private Dropbox account.
The risk of this is obviously if I get abducted by aliens or decamp for life to a Buddhist monastery, the client has no access to its data. I also had data scattered across other cloud-based systems after years of sampling services for this blog. It was obviously time for rationalisation and to wield the axe.
The first thing I did was to get the client to create access to my own corporate Microsoft OneDrive account which I could then share with client members. This was simple but painfully slow as years’ worth and gigabytes of files, photographs etc were uploaded. I then installed the OneDrive app on my tablet and smartphone to enable access to client data when I was away from the desktop.
Once that had been completed, there was more white space on my Dropbox premium account than hard data. Recently I had stored an article on Google Drive being an underestimated and flexible package. It was an impressive write-up so I decided on a course of action that would have been unthinkable a year ago.
I had held a Dropbox premium account for many years so it was with some trepidation I downloaded all the data from my account and stored it on an external hard drive. I then went through all the folders and deleted files that I had no further use for. I then deleted all the folders in Dropbox. Rather than delete the account, I downscaled to the basic, free account working on the theory if this experiment failed, I could always upscale to Dropbox later.
I downloaded Google Drive’s Backup and Sync app and linked it to my Drive, signed up to the Google One package and uploaded the rationalised folders via the web portal. Again, this was a time-consuming process but eventually, I had everything secured in Drive and the backup and sync app working smoothly so I could keep folders updated on my PC, laptop and Android devices.
In many respects, I should have done this sooner. Drive is a natural shared environment for Google’s office based services such as Word and Sheets and I could never see myself using Dropbox’s document service Paper.
While all this was eating up my data allowance, I decided to revert back to the Spotify free as I rarely used the package due to having my MP3 collection stored on SD cards in my tablet and smartphone, plus Google Play and Plex for home listening.
It’s early days and I am still finding my way around everything but it was a lot less traumatic than I had expected.