Asana may not be the meaning of life, but it gets pretty close to it. Rarely have I seen a service that can assist pretty much every aspect of a lifestyle from the basics to complete bells and whistles events.
I first came across Asana many years ago when I reviewed it for my previous blog, Web2 and More. Back then I abandoned it in favour of Todoist, a service I still use today as a premium subscriber. I have waxed lyrically about Todoist here on many occasions and I cannot see me replacing it any time soon. Since then Asana has grown into a fully-fledged project management system. Its ingenious design and developed modules mean you can utilise it at pretty much any experience level you wish.
Asana’s Blue-Chip Clients
You can, if you desire, use it as a task manager, but that would be like opening the bonnet of a performance sports car and finding a Citroen 2CV engine. The large number of blue-chip companies using Asana is testimony to the service’s pedigree. So what is it about Asana that makes it so damn good?
At first glance, the interface looks very simple, almost Zen minimalist. But this gives the service an intuitive feel and encourages you to delve deeper into the inner workings which is where the developers have worked wonders.
Asana is free for up to 15 users, with only minor limitations. There are no limits on the number of tasks you can create or on file attachments for tasks. The main restrictions for free users are that you don’t get access to the timeline view or custom dashboards.
A paid premium plan costs $10.99 per user per month (billed annually). This plan adds the timeline viewer and custom dashboards and custom fields, forms, milestones, and an admin control panel for managers. If you are a small startup or a company that does not want a huge workforce, Asana’s free account is powerfully perfect.
Asana differs from other project management services because of its flexibility.. You can use Asana for keeping track of both ongoing work and long-term projects, as well as coordinating teams and distributing workloads across employees. A comprehensive range of integrations, some of which are powered by Zapier, allows you to customise Asana to your company’s needs.
Asana’s workload management module allows a simple window into how tasks are distributed across teams. The workload can be scored by task count, hours spent, points, or another custom value to quickly see which employees have too much on their plate and which have too little.
Asana’s tasks/workflow can be viewed either as a list, Kanban boards or via the built-in calendar. Also, you can make task descriptions as simple or as complex as you want and incorporate files. There is no point in reinventing the wheel and there are free and paid-for templates available at Templana.
As you would expect there are some worthwhile tutorials on YouTube. One of my favourite channels is by Paul Minors.